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Sep 22, 2020 Microsoft is launching a new version of Outlook for Mac in October. The email app has been completely redesigned, with some new features that should speed up mail sync, search, and more. If just want to manage your Exchange email account on the Mac, you can use the Mac Mail app to connect to your account using Internet Message Access Protocol (IMAP) or Post Office Protocol (POP). Set up Exchange account access using Outlook for Mac If you have Outlook for Mac, you can use it to access your Exchange account.
- If you have a large folder in the account that is used infrequently, you can unsubscribe from that folder. Unsubscribing from a folder removes it from the Outlook folder list and may improve the sync performance of the account. Follow the steps below to show or hide IMAP folders. Select Tools in the app menu, then click IMAP Folders.
- Close the Accounts tab, and you will be able to access your Zoho Mail account on Outlook for Mac. Specific Instructions for Outlook IMAP Sent Items. By default, our SMTP Servers automatically place sent emails in the Sent folder. However, when you send an email with Outlook, it also saves another copy in your Sent folder there.
- Feels like a Mac app Microsoft moved fast to support Apple’s new operating systems this year, including the recent addition of support for use of Outlook (or Edge) as the default email client.
Table of Contents
Steps to Configure Zoho Mail account as IMAP in Outlook
- Log in to your Zoho Mail account to enable IMAP access. (Login to www.zoho.com/mail >> Settings >> Mail Accounts >> IMAP Access >> Enable IMAP Access by clicking the checkbox).
- Launch the Microsoft Outlook application in your system.
- Go to the Tools menu, and select the Accounts option.
- Select the Other Email option.
- Enter the below details in the Account Information page:
- Enter your Zoho email address([email protected] or email aliases for organization accounts or [email protected], if you have a personal account) in the E-mail Address field.
- Enter your Zoho account password in the Password field.
- Username: Your Zoho account email address ([email protected] or email aliases for organization accounts or [email protected], if you have a personal account).
- Type: Select IMAP from the dropdown list.
- Incoming server:imappro.zoho.com - for organization accounts (if your domain is hosted with Zoho).
- Incoming Server:imap.zoho.com - for personal accounts (if you have a personal @zoho.com account)
- Select the Use SSL to connect checkbox.
- Outgoing Server:smtp.zoho.com
- Select the Override default port and Use SSL to connect checkboxes.
- The Port Number field next to Outgoing server will be enabled now. Set the Port Number to 465
- Click Add Account.
- After the account details are validated, the details will be displayed in the Accounts tab.
- Close the Accounts tab, and you will be able to access your Zoho Mail account on Outlook for Mac.
Specific Instructions for Outlook IMAP
Sent Items
By default, our SMTP Servers automatically place sent emails in the Sent folder. However, when you send an email with Outlook, it also saves another copy in your Sent folder there.
To avoid duplicates in the Sent folder, change the following settings:
In Zoho Mail:
You can turn off the copy created by the server in the SMTP settings. Refer here for instructions.
However, you can also change the settings in your Outlook application.
In Outlook:
- From the Tools menu, select the Accounts option.
- Select your Zoho Mail account from the accounts listed, and click Advanced.
- In the Folders tab, select the Don't store a copy of sent messages checkbox.
Downloading full messages
By default, Outlook downloads just the Sender, Subject, and the Date Information (headers) when syncing email. It downloads the full message only when you click on that email. You can change this behavior by changing the Send/ Receive Settings.
- From the Tools menu, select the Accounts option.
- Select your Zoho Mail account from the accounts listed, and click Advanced.
- In the Server tab, uncheck the Download Headers only option.
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Having recently started to use a Mac at home, quickly started to miss Outlook. So I was delighted to hear of the release of Microsoft Office for Mac 2011.
The following are the instructions to set up IMAP access in Outlook 2011.
Google Apps users, please follow the default instructions unless otherwise noted, replacing ‘your_domain.com’ with your actual domain name.
To set up your Outlook 2011 client to work with Gmail:
1. Enable IMAP in Gmail. Don’t forget to click Save Changes when you’re done.
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2. Open Outlook 2011.
3. Click Tools > Accounts.
4. On the Accounts window, choose E-mail Account.
5. Enter your email address (including ‘@gmail.com’), and password in the E-mail address filed. Google Apps users, enter your full email address, e.g. ‘[email protected]_domain.com.’. As you do so some more options should become available.
Set Up Email In Mac OS X Mail - Outlook For Mac
6. Once you have entered your Email address the options window will expand:
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Outlook For Mac Imap
- In the Account Type dropdown menu, select IMAP; enter the incoming and outgoing server names shown below.
- In the ‘User Name’ field, give your full Gmail address, including ‘@gmail.com’ or ‘@your_domain.com.’
- Incoming Server, check Override default port and Use SSL to connect (recommended) and change port to 993
- Outgoing Server, check Override default port and Use SSL to connect (recommended) and change port to 587
- After creating these settings, clicking Add Acount takes you to the end of the setup.